End of year guide

Admins can archive all of last year’s classes in one step so that your teachers don’t have to. Clever rostering schools do not need to archive classes. 

Archiving a class will remove a class from your active class list. Archived classes do not count towards your class limit.

1. Sign in to your Seesaw for Schools Admin Account.
2. On the Overview tab, tap on the Archive Old Classes link in the Admin Tools section.
   
3. Use the date selector to archive all classes created last year. Note: Date format is MONTH/DATE/YEAR.
   
   

Connected family members will have access to their child’s archived classes through their Seesaw account!    

Removing teachers from your dashboard who no longer work at your school is an important End of Year step, but can be done any time a teacher leaves. Keep in mind, you’ll want to do this as soon as they no longer need to have access to student data. 

NOTE: If the teacher you are removing is the only teacher listed in a class, the admin that removes the teacher will be auto-assigned as a teacher for the class. To edit this, please follow the steps for Adding Teachers to Existing Classes.

1. Sign in to your Seesaw for Schools Admin Account.
2. Tap the Teachers tab.
   
3. Locate the teacher’s name on your dashboard. 
4. Tap the … button to the right of the teacher’s name.
   
   
5. Tap Edit Teacher.
   
   
6. Scroll down and tap Remove Teacher from School.
   
7. Confirm the removal by tapping Remove Teacher from School.
   
   

Removing a teacher from your school DOES NOT delete their account. Instead, it returns their account to the free version of Seesaw. The teacher will lose access to all classes on your school dashboard, but the activities that they’ve created and saved will remain on their account.

To learn more about how their account permissions and features will change, please see What happens when a teacher account is moved from Seesaw for Schools to a free Seesaw account?

If you don’t need teachers or students to access historical portfolios, skip this step!

Seesaw uses the Student ID to keep student portfolios from different classes and years together. You might have students who started off on the free version of Seesaw. These students do not have a Student ID. Some of these students may also have multiple journals because they used Seesaw in multiple classes. You’ll need to assign the students a Student ID and merge duplicate journals if you want your students to have access to historical data and one cohesive journal. 

Learn more about Assigning IDs and Merging Journals here.

Note: Students in Email/Google Classes will not appear in the Missing IDs section. Their Student IDs can be added during your CSV Roster Import for next year.

1. Sign in to your Seesaw for Schools Admin Account.
2. On the Overview tab, tap Assign Missing Student IDs in the Admin Tools section.
   
3. Type in each student’s Student ID. If your school will be using Clever to roster classes, please ensure the Student ID in Seesaw matches the SIS ID in Clever.
4. Use the Filter by option to filter student names by class. This can be helpful if you are only adding IDs to students in select classes.
   
   
5. Tap Save.
   

Note: If you want to update Student IDs in bulk, you can use the CSV Bulk Edit tool tool!

After you archive last year’s classes, you can archive Student accounts. Archived students do not count towards your license limit.

1. Sign in to your Seesaw for Schools Admin Account.
2. On the Overview tab, tap on the Archive Student Accounts link in the Admin Tools section.
   
3. Tap Archive Old Student Accounts
   
   
4. Tap Delete Accounts
   Note: Student accounts will not be automatically deleted. Admins may be contacted about account deletion after one year.
   
   

Archiving old students ensures that you are getting the most accurate analytics for your school or district and that you will not be charged for additional student licenses.

When you roster your classes next school year, the students included in those classes will be reactivated automatically.

Ending the year is easy with Clever and ClassLink! You don't need to worry about archiving classes. All classes will be automatically archived when you run your Full Sync at the start of the new school year.

To ensure that your data isn't archived before you're ready, please pause the sync between Seesaw and Clever or ClassLink. To do this navigate your District Dashboard > Tap Manage Roster Sync > then select "pause nightly sync". 

Pausing your sync will prevent any roster changes from going into effect during your school break.

After your SIS has rolled over rosters for the year, you will need to perform a Full Sync to create your new classes for the school year. Check out the Clever Rostering Success Plan or the ClassLink Rostering Success Plan if you need help setting up your sharing rules!

When all of your schools have completed their rosters for the new school year, you'll need to sync the new data. Navigate to your Manage Roster Sync dashboard and resume your sync. Then tap the Sync all Schools button. 

If your school or district will be changing from CSV rostering to auto-rostering via Clever or ClassLink, you can view the following tutorial. You can also download the slides. 

If your school or district will be changing from auto-rostering via Clever or ClassLink to CSV rostering, you can view the following tutorial. You can also download the slides. 

If your school or district will be changing from Clever auto-rostering to ClassLink auto-rostering or vice versa, you can view the following tutorial. You can also download the slides.