Audience: District Administrators with school and district subscriptions
Roster Sync Settings are flexible settings that give Districts who roster with Clever or ClassLink the ability to manage their sync. The below overview of Roster Sync Settings show how District Administrators can customize the sync experience to suit their District’s needs.
Teachers and Admin Sync
Teachers and Admins who are shared with Seesaw from Clever or ClassLink, will be created and added to their designated Schools and Classes during the sync.
The Roster Sync Settings allow District Admin to choose how users who are no longer included in their shared data are removed from Seesaw. They can choose to remove users manually, or automatically with the sync.
Most Districts opt for the ‘Automatically with Sync’ option to ensure that the data in Seesaw reflects changes that are made to the Clever or ClassLink sharing data.
Expected Behavior: Manually Remove Users
Teachers and Admin who are removed from the sharing data in Clever or ClassLink will not be removed from Classes or Schools in Seesaw. They will remain connected to Seesaw Classes and School dashboards, with the same permissions, until the School or District Admin manually remove them from Seesaw.
It is recommended that Districts who choose to manually remove users regularly review their School Admin and Teachers to ensure that only active members of their School staff have access to the School Dashboard.
Expected Behavior: Automatically Remove Users
Teachers and Admin who are removed from the sharing data in Clever or ClassLink will be automatically removed from Classes or Schools during the sync. Teachers and Admin will lose access to all Classes on the School Dashboard, but the Activities that they’ve created and saved will remain on their account. All Classes, Student Accounts, and Student Data will remain connected to the School Dashboard.
Notes:
- Student accounts will not be affected by these settings.
- Student accounts will always be added, updated, or archived based on the shared data in Clever or ClassLink.
- All manually created users, that were never included in your shared data, will not be affected by these settings.
End-of-Year Sync Pause
We recommend pausing your Clever or ClassLink sync between school years to prevent data changes in Seesaw before rostering for the next school year is complete.
This prevents common issues such as
- Classes archiving before grading periods are complete.
- Creating Classes for the new school year before staffing and enrollments are complete.
By default, this setting is enabled, and your nightly sync will be paused in mid-June every year. You can disable this setting to continue syncing nightly over the summer in District Wide Settings > Rostering.