End of year guide

Here is how to end your current school year! View the Slides

Schools using CSV Rostering

Step 1: Assign Student IDs and Merge Journals

If you don’t need teachers or students to access historical portfolios, skip this step!

Seesaw uses the Student ID to keep student portfolios from different classes and years together. You might have students who started off on the free version of Seesaw. These students do not have a Student ID. Some of these students may also have multiple journals because they used Seesaw in multiple classes. You’ll need to assign the students a Student ID and merge duplicate journals if you want your students to have access to historical data and one cohesive journal. 

Learn more about Assigning IDs and Merging Journals here.

Note: Students in Email/Google Classes will not appear in the Missing IDs section. Their Student IDs can be added during your CSV Roster Import for next year.

  1. Sign in to your Seesaw for Schools Admin Account.
  2. On the Overview tab, click 'Assign Missing Student IDs' in the Admin Tools section.assign_ids.jpg
  3. Type in each student’s Student ID. If your school will be using Clever to roster classes, please ensure the Student ID in Seesaw matches the SIS ID in Clever.
  4. Use the 'Filter by' option to filter student names by class. This can be helpful if you are only adding IDs to students in select classes.
  5. Don't forget to click Save!Screen_Shot_2017-07-20_at_1.23.18_PM.png
Step 2: Archive Classes

Admin can archive all of last year’s classes in one step so that your teachers don’t have to. Clever rostering schools do not need to archive classes. 

  1. Sign in to your Seesaw for Schools Admin Account.
  2. On the Overview tab, click on the ‘Archive Old Classes’ link in the Admin Tools section.
    archive_classes.jpg
  3. Use the date selector to archive all classes created last year.

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Connected family members will have access to their child’s archived classes through their Seesaw account!    

Step 3: Archive Students

After you archive last year’s classes, you can archive Student accounts

  1. Sign in to your Seesaw for Schools Admin Account.
  2. On the Overview tab, click on the ‘Archive Student Accounts’ link in the Admin Tools section.
    Screen_Shot_2019-04-18_at_11.24.30_AM.png
  3. Click ‘Archive Old Student Accounts’ 
    Screen_Shot_2019-04-18_at_11.24.37_AM.png
  4. Click 'Delete Accounts' 
    Note: Student accounts will not be automatically deleted. Admins may be contacted about account deletion after one year.
    studentaccounts.jpg

Archiving old students ensures that you are getting the most accurate analytics for your school or district and that you will not be charged for additional student licenses.

When you roster your classes next school year, the students included in those classes will be reactivated automatically.

 

Schools using Clever Rostering

Step 1: Pause your Clever Sync

Ending the year is easy with Clever! You don't need to worry about archiving classes. All classes will be automatically archived when you sync Clever for the new school year. You'll want to put your Clever sync on pause at the end of your school year. Here's how to pause your Clever sync.

Pausing your Clever sync will prevent any roster changes from going into affect during your school break.

Step 2: Resume Clever Sync

After your SIS has rolled over rosters for the year, we will need to perform a Full Clever Sync to create your new classes for the school year. Check out the Clever Rostering Success Plan if you need help setting up your sharing rules!

Please contact us to sync your school(s) for the new year. In the "Please tell us what type of support you need" box, select Clever Rostering. 

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