What happens when there are midyear roster changes?

If your school has midyear changes to student rosters that result in students being moved from one active class to another, there are a number of things to keep in mind! You can use following information about what happens with student journals, assigned activities, login methods, and connected family members during midyear roster changes. 

What happens when a student is removed from an active class? 
Student Journals
The posts that students add to Seesaw journals and student responses to Activities are stored in the class where they are created, uploaded, and approved by the teacher. The posts will not be moved to the new classes that students are enrolled in.

If a student is removed from a Seesaw for Schools class, their work completed in the class will remain visible only to Administrators via the Historic Portfolios tool.

In order to keep students connected to their journals, please keep students enrolled in both classes until the end of the school year when classes are archived. This will ensure that the student maintains access to their journals.

If it is not possible to keep the student enrolled in both classes, Admin can use the 'Download Journal' tool to download a .zip file for the student work prior to making a roster change. This journal can then be provided to the new teacher or connected family members.

Students can be re-enrolled in all classes in which they have completed work prior to end-of-year class archival. This will reconnect them to their journals and ensure that all work is maintained in the Historic Portfolios.

Reconnecting a Student to a Class
If you have removed a student from an active class and would like to reconnect the student to their previously completed work, you can re-enroll the student in the class. Once the student is re-enrolled in the class, they will be reconnected to their student journal. All previously completed work will be visible to the student, teacher, and connected family members.

Connected Family Members
When a student is removed from an active class, any family members connected to the student account will no longer have access to the student journal for that class.
What happens when a student joins their new class?
Previously assigned Activities
When a student is enrolled in a new class, they will receive any Activities that were previously assigned to ‘All Students’ in the class. If you would like to remove these Activities from the new student’s To Do List, any teacher on the class can archive old Activities or Edit the Activity and remove the student from the list of assignees by tapping the [...] button on the Activity, choosing Edit Activity, and editing the ‘Assign to:’ field.

Sign in methods
- Students using Home Learning Codes can continue to log in to a new class with the same Home learning Code they used previously. Home learning codes are valid for one year.

- Students using email/Google signing in to their new class can continue to sign in this way. If you would like teachers to add students into their new class instead of using one of our automated
rostering methods or directly from the admin dashboard, they will need to provide the student with the class join code.

- Students using Class Codes can be added using one of our automated
rostering methods, directly from the admin dashboard, or by the teacher in the class as long as the student has a student ID number.

Connected Family Members
Family members will stay connected to their child's account, regardless of what class they are enrolled in. Teachers will not need to re-invite family members when students join their class.
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