How do I set up my school for next year?

How do I set up my school?

          

Step 1: Assign Student IDs and Merge Journals

Seesaw uses the Student ID to tie together a student’s portfolios from different classes and years.

You might have students who started off on the free version of Seesaw who don’t have Student IDs. Some of these students may also have multiple journals because they used Seesaw in multiple classes.

If you want teachers to access those portfolios next year, you’ll need to assign the students a Student ID and merge duplicate journals.

If you don’t need teachers to access historical portfolios next year, skip this step!

Note: Students in Email/Google Classes will not appear in the Missing IDs section. Their Student IDs can be added during your CSV Roster Import for next year.

Here's how to Assign Missing IDs and Merge Accounts

  1. Sign in to your Seesaw for Schools Admin Account.
  2. On the Overview tab, click 'Assign Missing Student IDs' in the Admin Tools section.assign_ids.jpg
  3. Type in each student’s Student ID. If your school doesn’t use Student IDs, you can use something like JohnA1, JohnF2, ClaireV1.
  4. Use the 'Filter by' option to filter student names by class. This can be helpful if you are only adding IDs to students in select classes.
  5. Don't forget to click Save!Screen_Shot_2017-07-20_at_1.23.18_PM.png

 

Step 2: Export CSV

Some admin have found it helpful to export a CSV of their current student accounts. This can be a big time saver when you’re creating rosters for next year’s classes.


This export will have Student Name, Email Address, and Student ID listed on it. You can copy and paste this information into next year’s CSV Roster.

It is incredibly important that Student IDs you use next year match the ones you used this year.

  1. Sign in to your Seesaw for Schools Admin Account.
  2. Click on the Students tab.Screen_Shot_2017-12-14_at_4.41.13_PM.png
  3. Click on the 4 lines button.
  4. Click on Export CSV of Student Accounts.

Screen_Shot_2017-12-14_at_4.41.18_PM.png

Step 3: Archive classes

Archive all of last year’s classes in one step so that your teachers don’t have to.

  1. Sign in to your Seesaw for Schools Admin Account.
  2. On the Overview tab, click on the “Archive Old Classes” link in the Admin Tools section.
  3. Use the date selector to archive all classes created last year.

Parents will still have access to their child’s content from prior school years through the Seesaw app!

archive_classes.jpg

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Step 4: Import new class rosters for this year

To move students to their new classes, you need to import a new class roster for this year via CSV import. (or Clever sync).

Follow the Class Roster Import instructions. As long as the student IDs match from year to year, the journal from last year will sync with this year's journal.

Note: If you have classes that you transferred to your school from the free version of Seesaw, you might want to export your Class List CSV. This will save you time when creating your classes for next year.  

How do I set up family access?

With Seesaw for Schools, parents or family members connect to their child's journal once and then stay connected for their entire time at your school.

When you create new classes in Year 2 with Seesaw for Schools, family access is turned OFF by default. This means that family members will not see any posts for their child, even if they are connected to their journal.

Once a teacher turns 'Enable Family Access' to ON for their class, any previously connected family members will start to get updates for their child and do not need to reconnect to their child. Teachers can also invite new family members at this time.

How to enable family access for a single class (admins and teachers):
  1. Sign in as a teacher.
  2. Click on your profile icon.
  3. Click on Manage Class.
  4. Turn Enable Family Access ON.
  5. Previously connected Family members will start to get updates. You can also invite any new parents at this time.
How to enable family access for your whole school (admins only):
  1. Sign in as an admin at https://app.seesaw.me.
  2. Click on Edit School Settings or the Gear icon (top right).
  3. Click on School Settings.
  4. Turn Enable Family Access ON.
  5. Save this setting.
  6. All previously connected family members will start to get updates. You can also invite any new family members at this time.
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