End of Year Guide

Here is how to end your current school year!

        

Schools using CSV Rostering  

Step 1: Assign Student IDs and Merge Journals

Seesaw uses the Student ID to tie together a student’s portfolios from different classes and years. You might have students who started off on the free version of Seesaw who don’t have Student IDs. Some of these students may also have multiple journals because they used Seesaw in multiple classes. If you want teachers to access those portfolios next year, you’ll need to assign the students a Student ID and merge duplicate journals. If you don’t need teachers to access historical portfolios next year, skip this step!

Note: Students in Email/Google Classes will not appear in the Missing IDs section. Their Student IDs can be added during your CSV Roster Import for next year.

  1. Sign in to your Seesaw for Schools Admin Account.
  2. On the Overview tab, click 'Assign Missing Student IDs' in the Admin Tools section.assign_ids.jpg
  3. Type in each student’s Student ID. If your school doesn’t use Student IDs, you can use something like JohnA1, JohnF2, ClaireV1.
  4. Use the 'Filter by' option to filter student names by class. This can be helpful if you are only adding IDs to students in select classes.
  5. Don't forget to click Save!Screen_Shot_2017-07-20_at_1.23.18_PM.png
Step 2: Export CSV

Some admin have found it helpful to export a CSV of their current student accounts. This can be a big time saver when you’re creating rosters for next year’s classes.

This export will have Student Name, Email Address, and Student ID listed on it. You can copy and paste this information into next year’s CSV Roster.

It is incredibly important that Student IDs you use next year match the ones you used this year.

  1. Sign in to your Seesaw for Schools Admin Account.
  2. Click on the Students tab.Screen_Shot_2017-12-14_at_4.41.13_PM.png
  3. Click on the 4 lines button.
  4. Click on Export CSV of Student Accounts.

        Screen_Shot_2017-12-14_at_4.41.18_PM.png

 

Step 3: Archive classes

Archive all of last year’s classes in one step so that your teachers don’t have to.

  1. Sign in to your Seesaw for Schools Admin Account.
  2. On the Overview tab, click on the “Archive Old Classes” link in the Admin Tools section.
  3. Use the date selector to archive all classes created last year.

Families will still have access to their child’s content from prior school years through the Seesaw app!

archive_classes.jpg

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Schools using Clever

Step 1: Pause your Clever Sync

Ending the year is easy with Clever! You don't need to worry about archiving classes. All classes will be automatically archived when you sync Clever for the new school year. You'll want to put your Clever sync on pause at the end of your school year. Here's how to pause your Clever sync

Pausing your Clever sync will prevent any roster changes from going into affect during your school break.

Step 2: Resume Clever Sync

Ending the year is easy with Clever!

After your SIS has rolled over rosters for the year, we will need to perform a Full Clever Sync to create your new classes for the school year. Please contact us to sync your school(s) for the new year. Don't forget to click the 'I'm a Seesaw for Schools Customer" box!

 

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